GDPR Policy

Victoria Village & District Welfare Hall – GDPR Policy 

1. Introduction 

Victoria Village & District Welfare Hall (“the Hall”) is committed to protecting personal data under the UK GDPR and Data Protection Act 2018. 

2. Data Controller 

The Hall Management Committee is the Data Controller. 

Contact: info@victoriavillagehall.com 

3. Types of Personal Data We Collect 

- Hirer contact details and booking information 

- Visitor CCTV footage 

- Photographs/videos for publicity 

- Committee member details 

4. Legal Basis 

We process data under contract, legal obligation, legitimate interests, or consent. 

5. Photography & Publicity 

Images may be taken at events for promotion (website, social media, print). Individuals may opt out at any time. 

6. CCTV Policy – Ring Doorbell 

A Ring Doorbell CCTV system operates at the entrance for security, safety, and crime prevention. 

- Footage stored securely for up to 30 days 

- Shared with police when necessary 

- Access restricted to authorised committee members 

7. Sharing Data 

We only share data with lawful third parties such as police, auditors, or IT providers. 

8. Data Retention 

- Booking records: 6 years 

- CCTV: up to 30 days 

- Photos: until no longer needed or consent withdrawn 

9. Your Rights 

You may request access, correction, deletion, or object to processing. You may contact the ICO if dissatisfied. 

10. Data Security 

We use password-protected systems, secure storage, and restricted access. 

11. Updates 

This policy may be updated. The latest version will be available from the Committee. 

12. Contact 

For all GDPR enquiries: 

Email: info@victoriavillagehall.com